Executive Secretary Career Job in Kenya

Key Accountabilities and Duties

To devise and maintain office systems including data management and filing for both soft and hard copies

To organize and maintain diaries and make appointments

To deal with all incoming email, fax and letters, often corresponding on behalf of the CEO

To carry out background research and present the findings in report form

To produce documents, briefing papers and reports in PowerPoint presentations

To prepare papers for meetings and other documents and ensure meeting facilities are appropriate and refreshments are provided

To prepare to the highest standards and distribute Board papers on time and in a professional manner

To ensure all paperwork that requires the CEO approval and signature is presented in a timely manner and returned to the originator immediately

To liaise with all external and internal customers of all levels of seniority in a professional and proficient manner

To ensure the security of office records, equipment and documents, including classified materials and confidential documents

To maintain records and statistics of all enquiries to help in decision making and follow up

To ensure the office is run efficiently with everything ‘at hand’ so as to provide a professional service

To ensure that minutes of Board, Management and Committee meetings are placed in the minutes books

To carry out any other duties that may be assigned to you from time to time
Educational / Professional Qualifications
Work Experience

Minimum experience 5 years working as a Senior Secretary or Executive Assistant

Proficiency in Ms Office, Word, Powerpoint and Excel

Strong verbal and written communication skills

Excellent attention to detail and ability to work with minimal supervision

Well organized and skilled in managing multiple task

Honest, transparent and demonstrate a high level of integrity Hold a Diploma in Secretarial Studies from KNEC or its equivalent qualification from a reputable institution

A Bachelors Degree will be an added advantage
Please indicate your current Monthly Salary and proof of the same will be required during the interview.
Submission of Application
Candidates who meet the above specifications should submit their application via email info [at] tqt.co.ke with a detailed CV indicating three (3) names of referees and salary expectations, attaching copies of education and professional certificates to reach us on or before Friday 30th August 2013 addressed to:
The Executive Director,
Total Quality Training Consultants Ltd,
P. O. Box 470-00606
Sarit Centre,
Nairobi.
Please indicate the position as the subject when applying