Accountant Job inArusha Tanzania

East African Community
Secretariat
EAC - Payment and Settlement
Systems Integration Project (EAC -
PSSIP)
Terms of Reference: Accountant
Reference: EAC - PSSIP - 03 / 2013
1.0. Background
Following a request from EAC
Secretariat to the African
Development Fund (ADF) for
support to the areas of Payment and
Settlement Systems Integration of
the EAC Financial Sector
Development and Regionalization
Project (FSDRP1), the ADF committed
to provide a grant in support of the
establishment of EA Payment and
Settlement Systems Integration
Project (EAC-PSSIP) in the EAC
region.
The Protocol Agreement amounting
to Fifteen Million Units of Account
(UA 15,000,000) signed between EAC
and ADF to fund the 4 years project.
The EAC-PSSIP is aimed at
complementing the integration of
the regional Financial Market
Infrastructure to facilitate the
undertaking of cross border funds
transfers in support of the
economies of the region as a whole,
together with providing outreach to
rural areas in order to encourage
greater participation in the formal
financial sector.
The objective of the EAC PSSIP is to
develop a robust environment for
both wholesale and retail payment
and settlement systems and to
facilitate market integration, support
effective application of monetary
policy and financial markets aimed at
enhancing safety and efficiency in
the overall payment and settlement
systems.
This will ultimately contribute to the
pursuit of sound macroeconomic
policies and improve the functioning
of regional integrated financial
markets.
The project includes the following
key components:
(i) integration of financial market
infrastructure;
(ii) harmonization of financial laws
and regulations; and
(iii) capacity building.
It is expected that integration of
existing systems will be substantially
completed by 2014 and that the
regional technological platform will
be in place by 2016.
2.0. Main purpose of the
Assignment
The main objective of this
assignment is to perform efficient
and effective financial administration
and management of all funds of the
EAC-PSSIP and other related
responsibilities as may be assigned
from time to time. The Accountant
will report to Project manager.
3.0. Duties and responsibilities
The key responsibilities of the
Accountant will include:
a) To manage and administer all the
funds of the EAC-PSSIP in
accordance with the African
Development Bank (AfDB) Financial
Regulations and Disbursement
Guidelines for Projects in a view to
ensuring a transparent and efficient
financial management system for
the Project;
b) Manage and monitor effective
maintenance of books of accounts
and ensuring that all financial
transactions are in line with the
AfDB Financial regulations;
c) Generate payment vouchers,
cheques, local purchase orders for
all transactions relating to the EAC-
PSSIP as well as other relevant
expenditures;
d) Reconcile ledger accounts of the
EAC- PSSIP and follow up imprest
given to staff;
e) Monitor and ensure that enough
funds are available in the EAC- PSSIP
and initiate disbursement requests
through withdrawal application as
and when required;
f) Prepare and submit annual
financial reports, quarterly interim
financial report, monthly reports
and any other Financial Reports as
directed by the project manager;
g) Ensure full documentation of
program expenditures during
preparation of Withdrawal
Application and financial reports;
h) Maintain regular and timely
accounting records and prepare
weekly, monthly, quarterly and
annual financial reports;
i) Prepare financial reports for
accountability of the funds
disbursed and analysis of accounts
so that decision makers receive
timely and accurate information;
j) Assists National Core Project
Teams of the EAC-PSSIP to prepare
budgets for the activities requested;
k) Monitor the expenditures of the
project with a view of ensuring that
the amounts budgeted for, under
exact expenditure head is not
exceeded;
l) Prepare payments and allowances
for the implementation of EAC-
PSSIP;
m) Prepare accounting reports for
EAC- PSSIP for EAC Secretariat and
stakeholders involved in the
implementation of the project;
n) Prepare documentation for direct
payment for goods and services;
o) Maintain ledgers and
implementation strong internal
control systems in order to facilitate
timely financial reports, budget and
accountabilities;
p) Maintain the asset register and
their depreciation schedules of the
EACPSSIP;
q) Manage credit levels for various
debtors and creditors and follow-up
for payments and refunds where
applicable;
r) Prepare and submit financial
statements to the external auditors;
and
s) Perform any other duties as may
be assigned from time to time by
the Project Manager.
4.0. Qualifications and experience
a) Must have a Master’s degree,
from a recognized University, in
either, Finance, Business
Administration, Accounting or any
other related field,
b) Must have professional
qualifications in Finance such as
ACCA, CPA, CIMA etc.
c) Relevant working experience of
not less than 4 years preferably with
a project funded by AfDB and/or
other Multilateral Development
Banks at national or regional level.
5.0. Competencies and skills
a) Applicants should be proficient in
various Computerised Financial
Management Information Systems
such as the Sun System Accounting
Package and other computer
packages;
b) Good interpersonal and
communication skills;
c) Ability to work in a multi-cultural
environment;
d) Ability to work with minimum
supervision.
6.0. Terms and conditions of
service
This is an EAC-PSSIP project position
supported by African Development
Fund (ADF), and is a non-established
position for which contract terms
are limited to the period of the
project, and may be renewed
subject to performance and
extension of the funding.
The Accountant will be recruited by
the EAC Secretariat for an initial
period of two years including a
probation period of six months.
The contract may be renewed
contingent upon project budgeting
and a satisfactory performance
evaluation. Attractive consolidated
remuneration packages for fixed
contract positions will be paid in
accordance with the EAC-PSSIP
budget.
7.0. Starting Period: October,
2013.
8.0. How to apply
Download EAC Job Application
Format from the EAC website
Interested candidates should submit
their applications quoting the
reference number of the position
applied for by registered mail,
courier service, e-mail (all soft copies
should be in MS Word) or dispatch
together with Curriculum Vitae,
copies of both academic and
professional certificates and
testimonials, names and addresses
of three referees, and day time tele/
cell phone contacts to:
The Secretary General
East African Community Secretariat
Headquarters
EAC Close
P.O. Box 1096
Arusha - Tanzania.
Fax No: 007 27 2502455/2504481
E-mail: eac@eachq.org
To be received not later than 5th
September, 2013
The East African Community is an
equal opportunity employer.
Female candidates are encouraged
to apply.
We shall only respond to those
candidates who strictly meet the set
requirements.
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