Job Title: Finance Assistant
Location: Lokichar, Turkana
Job Family: Accounting
Contract: Fixed Term of 9 Months
Organization: Alemun Pastoralists
Empowerment Initiative (APEI)
Organization Background
Alemun Pastoralists Empowerment
Initiative is CBO working with
Vulnerable community groups in
Turkana South Sub County to
enhance and strengthen their
capacities for sustainable, improved
and secure socio-economic
livelihoods.
The organization has secured
funding from USADF for EEI Poultry
Social Enterprise for Neema women
group in Lokichar
Job Purpose:
To work with Neema Women Group
(and a focal group of Alemun
Pastoralists Empowerment Initiative,
APEI) team to successfully
implement a Poultry Enterprise
Expansion and business support
component in order to establish and
support a viable and sustainable
group businesses managed by a Self
Help Women Group.
Then ultimately, the Women group
are expected to create wealth
opportunities to increase household
food and income security.
To help develop and implement the
financial and procurement systems
in Neema Poultry Social Enterprise
for effective and efficient
accountability of Venture Capital
investment for realization of high
profits for secure and improved
social-economic livelihoods of
beneficiaries and community.
Dimensions:
Set up effective
financial reporting
systems for Business
venture.
He/she will be
expected to produce
well organized,
reports and/or
records with accurate
information, put
together
independently with
only general
guidance.
Ensures the effective
and effective
accountability
systems in Business
enterprise.
Major Duties and Responsibilities:
Set up proper
accounting
procedures and
systems, develop and
implement financial
policies and internal
controls to ensure
proper monitoring
mechanisms in place;
identify weaknesses
and address them
immediately
Ensure bank and sub
imprest
reconciliations are
done regularly on
daily basis.
Monitor the local
bank accounts and
keep track of
balances to ensure
that there are
sufficient funds;
prepare requests for
replenishment of the
Imprest Account(s)
whenever necessary;
Ensure that
disbursements are
made based on
proper authorizations
and supported by
legitimate and
sufficient
documentation.
Verify procurement
documents for
accuracy and
conformance with
APEI/USADF finance
rules and regulations;
perform claim
verifications against
documentation to
ensure that
purchases/services
are properly
authorized and that
the goods have been
received or services
rendered;
Set up proper
procedures to
account for all
miscellaneous
revenue fromPoultry
products.
Provide information
related to financial
transactions including
calculation of
personal entitlements
such as hazard &
DSA, expense claims
etc
Brief/debrief staff
members on issues
relating to financial
transactions; Prepare
periodic financial and
statistical reports;
Ensure that inventory
in the Poultry Farm
are accounted for,
report any losses of
assets and conduct a
physical count for the
assets.
In liaison with the
inventory team in
Poultry Farm, conduct
asset disposal from
time to time.
Supervise all
salespersons and
Marketing Officer on
transport of products
to market..
Supervise outsourced
service providers
ensuring that they
carry out their
services in line with
contract specifications
and evaluate their
services.
Travel management,
involving the
calculations of travel
expenses, prepare
trip documents,
ensuring they are
approved and sent to
finance for payment.
Raise purchase
requisitions for
approved purchases
for Business
Enterprise.
In liaison with the
security officer ensure
there is adequate
number of guards in
the farm and ensure
work sheets are
signed on daily basis.
Maintain staff
attendance and leave
records and report to
APEI Office on timely
basis.
Perform other related
duties as required.
Production of
financial quarterly
reports according to
ADF reporting
formats.
Skills and Competence:
Secondary School
Education
supplemented by
commercial or related
courses in Finance
and/or Business
Administration.
CPA (K) certification
will be an added
advantage.
At least four years of
progressively
responsible clerical
work experience in
general administrative
work including at
least two years in the
field of finance,
accounting, audit,
administrative
services or other
related field.
Knowledge of ADF
Financial regulations
and (NGOs)
organization financial
policies in the area of
finance and/or
budget. Ability to
review a variety of
data, identify and
adjust data
discrepancies.
Identify and resolve
operational problems
with substantial
independence.
Ability to obtain or
give factual
information of a non-
routine nature
involving
interpretation of facts
and requiring clarity
of expression.
Ability to perform
detailed work,
frequently of a
confidential nature
and/or to handle a
large volume of work
systematically,
effectively and
accurately.
Ability to train other
staff regarding
relevant work
responsibilities.
Ability to work in a
team environment
and coordinate
assignments to
achieve common
goals.
Ability to deal
patiently and tactfully
with people of
different national and
cultural backgrounds.
Experience utilising
computers, including
word processing,
spread sheet and
other organization
standard software
packages and
systems.
General knowledge of
NGO system financial
policies, rules,
regulations and
procedures.
Excellent written and
spoken English, good
spoken Kiswahili.
Date of issue: 26th August 2013
Deadline: 11th September 2013
Send your applications, CVs &
testimonials, to address:
HR & Recruitment Panel
APEI –Kalapata building
P.O.Box 540-3500
Lodwar, Kenya
Email: apeicbn@yahoo.com
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