Job Responsibilities
- Deputizing for the Director, making decisions and delegating work to others in the Directors absence
- Devising and maintaining office systems, including data management and filing
- Screening telephone calls, enquiries and requests, and handling them when appropriate
- Meeting and greeting visitors at all levels of seniority
- Organizing and maintaining diaries and making appointments
- Dealing with incoming email, faxes and post, often corresponding on behalf of their manager
- Taking dictation and minutes
- Making travel arrangements
- Carrying out background research and presenting findings
- Producing documents, briefing papers, reports and presentations
- Organizing and helping to coordinate meetings
- Liaising with clients, suppliers and other staff
- Maintain confidentiality in all aspects of client, staff and agency information
Required Qualifications
- A Maximum of a diploma in Business Administration or related field
- At least 2 years as a personal assistant
- Can speak and write Japanese well
- Excellent telephone and office etiquette
- Ability to effectively use standard office software, such as MS Office (Word, Outlook, Excel and Power point)
- Ability to work independently and smart
- Dependable, responsible, reliable and attentive to detail
- Ability to maintain confidentiality as well as discretion critical
If you meet the above requirements send your CV only, to jobs@corporatestaffing.co.ke, indicating the title (Personal Assistant (fluent in Japanese) on the subject line, the job closes on the 26th of August 2013.
Kindly indicate your salary in your application. Only shortlisted candidates will be contacted. We do not charge for interviews.
Recruitment Manager
Corporate Staffing Services
3rd Floor, Nabui House, Unga Lane Westlands (Next To Unga House) Nairobi.
Website: www.corporatestaffing.co.ke
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