Receptionist Job inKenya

Our client, a leading Interior design
Company in Kenya is seeking to fill a
position of a Receptionist.
Reporting to Administration &
Human Resource Officer, The
Receptionist will perform a variety of
administrative duties, bearing
responsibility for general office
support and ensuring that stationery
and kitchen supplies are
replenished.
She also has responsibility for the
firm’s library and coordination of the
delivery schedule.
Key Responsibilities
Managing the front
office, ensuring that
reception duties are
handled in an
efficient, professional
and courteous
manner. This includes
primary responsibility
for handling
incoming and
outgoing
communication
including calls, faxes
and mail.
Providing internal
staff with professional
administrative
support including
taking accurate and
properly detailed
messages, word
processing duties,
attending to routine
correspondence and
when required
prepare written
reports.
Coordinating
purchasing and
issuing of stationery
and other office
supplies as
appropriate,
including ensuring
that the kitchen
supplies are
replenished regularly.
Ensuring that the
office keys are always
available at the
designated place.
Arranging transport
for employees’ site
visits and external
meetings.
Coordinating Driver/
Messenger’s delivery
schedule and oversee
his day-to-day duties.
Safe custody and
issuing of the camera,
general office laptop.
Overall responsibility
for maintenance of
client files/folders.
Ensuring approved
subscriptions to
magazines are kept
up to date and new
ones taken out as
appropriate, and
circulating the
materials to staff as
appropriate.
Maintaining an
accurate record of
books, catalogues,
periodicals and
magazines; and
ensure that all the
periodic magazines
and books are
securely locked up;
and issuing them to
staff members
whenever they need
to use them.
Carrying out any
other duties as
required from time to
time commensurate
with the role.
Professional Qualifications
Higher National
Diploma in Office
Management/
Secretarial studies.
3 years’ relevant work
experience.
Skills Required
Team Player
Analytical and
problem solving skills
Decision making skills
Effective verbal and
listening
communication skills
The candidate must
have a pleasant
demeanor, respectful
and also be
presentable (both in
dress and on the
phone while dealing
with Clients).
Goals and results
oriented.
Be proficient with
relevant computer
software, especially
but not limited to
Microsoft packages.
How to apply
Kindly send your cv and cover letter
to receptionist@mialebusiness.com
Indicate your current and expected
pay.
Only shortlisted candidates will be
contacted.
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